Litigation Legal Secretary

Location: Carlsbad, CA (On-Site)
Schedule: Full-Time | Monday-Friday | 8:30 AM-5:00 PM (30-minute lunch)
Compensation: Up to $95,000 annually, DOE

Join a Respected Carlsbad Law Firm

Our established and growing Carlsbad law firm is seeking an experienced Litigation Legal Secretary to support a busy civil litigation practice. This position is ideal for a seasoned legal professional with extensive knowledge of litigation procedures, court rules, calendaring requirements, and filing deadlines. We are looking for someone who thrives in a fast-paced environment, demonstrates exceptional organizational skills, and takes pride in delivering high-quality legal support.

Key Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys.
• Maintain accurate litigation calendars, including statutory deadlines, court dates, hearings, and other critical deadlines.
• Prepare, revise, format, and proofread a variety of legal documents, including:
  • Pleadings
  • Motions
  • Discovery requests and responses
  • Legal correspondence
  • Court filings
• Coordinate and process electronic and physical filings in California state and federal courts.
• Ensure compliance with court rules, filing requirements, and procedural deadlines.
• Schedule and coordinate depositions, mediations, hearings, client meetings, and trial-related activities.
• Assist with document preparation and administrative support for corporate matters as needed.
• Organize and maintain electronic and physical case files.
• Communicate professionally with attorneys, clients, court personnel, opposing counsel, experts, and vendors.
• Support case management and trial preparation efforts from inception through resolution.

Required Qualifications

• Minimum of 3 years of recent litigation legal secretary experience in a law firm environment.
• Strong working knowledge of civil litigation procedures, court rules, calendaring, and litigation deadlines.
• Experience preparing and filing court documents in both state and federal courts.
• Proficiency with legal software, document management systems, and electronic filing platforms.
• Excellent proofreading, grammar, and written communication skills.
• Ability to manage multiple priorities and deadlines with exceptional attention to detail.
• Strong organizational and time-management skills.
• Professional demeanor with the ability to maintain confidentiality and exercise discretion.
• Dependable, proactive, and capable of working independently.

Top Qualifications We're Looking For

1. At least 3 years of litigation legal secretary experience.
2. Hands-on experience managing litigation filings, court documents, and deadlines.
3. Exceptional organization and attention to detail.

What We Offer

• Competitive salary up to $95,000 DOE
• Stable and collaborative work environment
• Opportunity to work alongside respected litigation attorneys
• Growth potential within a well-established legal practice
• Meaningful involvement in complex civil litigation matters